Optimized file structure
Flexible directory environments that can be tailored and optimized to fit any workflow.
AI document management for law firms
LAW FIRMS…STOP hand-sortingcase documents
Introducing FileFlow
FileFlow reads inbound docs, identifies what they are, and routes them to the right matter — automatically.
HIPAA compliantSOC-grade encryptionLive in under 30 days
The cost of doing nothing
Your team is being paid to be a filing cabinet.
1 in 3
inbound documents sit in a shared inbox before anyone files them.
6.2 hrs
per staff member, per week, lost to sorting, renaming, and filing.
$1,400
average cost of a single misfiled record — rework, delay, and risk.
0%
of that admin time is billable. It is pure margin leaving your firm.
How it works
Three steps. Zero hand-sorting.
Every document that arrives at your firm gets read, understood, and filed to the correct matter before anyone opens an inbox.
Inbound
- PDFs
- Emails
- Forms
AI classifies & routes
Reads content, not filenames. Identifies document type, party, and matter — then applies your custom routing rules.
Right matter
Correct case.
Right team.
Audit trail intact.
See it in motion
Four minutes of filing, done in under two seconds.
Every inbound PDF, email, and form is read, understood, and dropped into the right matter — before anyone opens an inbox.
Live routing
Inbox
- scan_0043.pdf
- Re: Deposition Tue
- Intake_signed.pdf
Arrives by email, scan, portal, or fax.
FileFlow engine
scan_0043.pdfPDF
- Typescanning…
- Partyscanning…
- Matterscanning…
Reads content, not filenames — then applies your routing rules.
Matters
- Alvarez v. Delta Freight128
- Estate of Kim54
- Needs review0
Audit trail writes on every file.
Paralegal, by hand
0m 00s
FileFlow
working…
Saved so far
0m 00s
Illustrative timings based on typical intake filing. Multiply by every document your firm receives this week.
AI-enabled document management
Automated and accurate document management
AI-powered classification
Uses advanced AI to automatically analyze and categorize documents as they arrive.
Custom routing rules
Automatically direct documents to the appropriate directories to streamline your firm workflows.
Cost savings
How much money can your firm save?
Answer three simple questions and see the impact of reducing manual filing on your bottom line.
Savings calculator
Number of employees8
Rate per hour$56
Time savings20%
Yearly savings
$0
0 hoursreturned to billable work each year
$15,531recovered every month you're live
Based on 2,080 working hours per employee per year.
FileFlow features
Effortless document management with intelligent automation
Flexible directories
Customizable directory environment that can be adjusted to fit specific workflows.
Document classification
Automatically categorize and organize documents based on their actual content.
Continuous learning
Learns from your team's manual corrections to improve accuracy over time.
Custom routing rules
Create tailored rules that direct documents to exactly the right folders.
Fast file processing
Update your cases seamlessly as new documents and information become available.
Exception handling
Anything ambiguous is flagged for review instead of quietly landing in the wrong place.
Integrates with your case management system
Works with the tools your firm already uses—no rip-and-replace, no disruption to your existing workflows.
HIPAA compliant
Encrypted at rest & in transit
Role-based access control
Full audit trail on every file
Onboarding
Live in under 30 days, without disrupting a single matter.
Your deposit reserves an implementation team and starts the clock immediately.
01
Map your directories
We mirror your existing matter structure and naming conventions — no re-training your staff.
02
Tune the routing rules
We train FileFlow on your document types and set the rules that decide where each one lands.
03
Go live and compound
FileFlow runs in the background, learning from every correction your team makes.
What firms say
Law firms are already moving faster with FileFlow.
“FileFlow cut our intake processing time by more than half. Documents that used to sit in a shared inbox now land in the right matter before anyone asks about them.”
Hartwell & Associates, PLLC
“We were skeptical an AI could read our case files accurately. After the first month, FileFlow was routing 94% of inbound docs without a single touch.”
Mercer Family Law Group
“The implementation team mapped our existing directories in a week. Our paralegals didn't have to learn a new system — the files just started showing up where they belong.”
Chen & Partners Litigation
Book your 1-1 custom demo.
Thirty minutes, screen shared, using your firm's real document types — you'll see exactly how FileFlow reads, classifies, and files them into the right matter inside the systems you already use.
- Live routing of your actual document types — pleadings, medical records, correspondence
- How FileFlow maps to your existing folder structure and case management system
- Your firm's savings model and a 30-day go-live timeline
No commitment — 30 minutes, screen shared.